Complete Management Software for Coaching Centers
Academy of Achievers: Coaching Institute ERP
Run your entire coaching institute from one platform. Student admissions, batch scheduling, GST fee invoicing, WhatsApp alerts, attendance, test marks, staff salaries & 7+ reports. Multi-branch ready.
Everything Your Coaching Institute Needs
Stop managing students on spreadsheets and WhatsApp groups. Academy of Achievers gives you a single, powerful platform to manage every aspect of your coaching business.
Built for Coaching
Designed specifically for coaching institutes, tuition centers, test prep academies, music & sports schools.
GST Fee Invoicing
Generate proper GST invoices, collect fees online via Razorpay/Paytm, and track outstanding dues automatically.
WhatsApp Automation
Send fee reminders, attendance alerts, test results and announcements directly to parents on WhatsApp.
Multi-Branch Ready
Manage all your branches from one login. Separate data per branch with consolidated super-admin view.
Smart Timetable
Schedule classes by batch, teacher, room and time. Dashboard shows upcoming classes in real time.
7+ Reports
Fee collection, outstanding, attendance, batch performance, course revenue, and student analysis reports.
Role-Based Access
Super Admin, Admin, and Staff roles with granular permission control per module.
Cloud-Based
Web application – works on any device, any browser. No installation required. Access from anywhere.
Complete Coaching Institute ERP
Every module is designed to work together seamlessly — from admissions to alumni, from fee collection to salary payslips.
Student Management
- Student admissions with all details
- Roll number & admission number
- Batch enrollment & transfers
- Discontinue & reactivate students
- Parent WhatsApp contact
- Student profile view
Batch & Course Management
- Unlimited courses & subjects
- Batch creation with capacity
- Course-wise fee plan linking
- Room & timing allocation
- Active/inactive batch control
- Batch-wise student listing
Timetable Management
- Class scheduling by batch/subject
- Teacher & room assignment
- Weekly timetable view
- Dashboard upcoming classes
- Edit & cancel classes
- Date & time-wise filtering
Attendance Management
- Class-by-class student attendance
- Teacher attendance tracking
- Present/Absent/Late status
- Attendance % calculation
- Monthly attendance reports
- Excel export support
Fee Management
- Flexible fee plan creation
- GST-enabled fee lines
- Auto invoice generation
- Online payment (Razorpay/Paytm)
- Receipt printing & download
- Outstanding dues tracking
Tests & Marks
- Create tests by batch/subject
- Marks & grade entry
- Student performance analysis
- Test results percentage
- Grade history & remarks
- Excel result export
Communication
- WhatsApp (Meta Business API)
- SMS gateway integration
- Email (SMTP) support
- Message templates library
- Bulk & individual messaging
- Scheduled message delivery
Employee Management
- Teacher & staff profiles
- Designation & department
- Employee number tracking
- Active/inactive control
- User account linking
- Upcoming class count
Salary Management
- Salary structure definition
- Monthly salary generation
- Payslip creation & print
- Salary payment history
- Employee-wise salary view
- Period-wise salary reports
Student Promotion
- Bulk student promotion
- Batch-to-batch transfer
- Academic year progression
- Promotion history log
- Roll-back support
- Promotion status tracking
Reports & Analytics
- Attendance & batch reports
- Fee collection analytics
- Course revenue breakdown
- Outstanding dues report
- Student performance analysis
- Branch-wise filtering
Settings & Administration
- Multi-branch configuration
- Academic year management
- Courses & subjects setup
- Room management
- Role-based user access
- GST & payment settings
Manage Every Stage of a Student's Journey
From first inquiry to course completion — track every student interaction, attendance, test performance, and fee payment in one place.
Admission
Register student with personal details, parent info, address, admission number, and roll number.
Batch Enrollment
Enroll in one or multiple batches. Link to fee plans and generate the first invoice.
Timetable & Attendance
Student attends scheduled classes. Attendance is marked and tracked with percentage reports.
Tests & Performance
Appear in tests. Marks are entered and student performance analysis is auto-generated.
Fee Collection
Monthly/quarterly invoices are generated. Parents receive WhatsApp reminders for due fees.
Promotion / Completion
Student is promoted to next batch or course. Full history is maintained for reference.
Unique Admission No.
Auto-generated admission numbers for each student
Multi-Batch Enroll
One student can be in multiple batches simultaneously
Discontinue & Revive
Mark students as discontinued with reason, reactivate anytime
Parent Connect
Parent name and WhatsApp stored for direct communication
Search & Filter
Find students by name, admission no., batch or parent number
Academic Year Tagging
Students are tagged to academic years for year-wise reporting
GST-Compliant Fee Collection
Generate professional GST invoices, collect fees online, send payment reminders on WhatsApp, and never lose track of a single rupee.
Flexible Fee Plans
Create monthly, quarterly, or custom fee plans per course. Define multiple fee heads with individual GST rates.
GST Invoices
Auto-generate GST-compliant invoices. Print or download professional fee invoices with GSTIN details.
Online Payments
Students & parents can pay online via Razorpay or Paytm. Payment status auto-updates in the system.
Fee Receipts
Instant receipt generation on fee collection. Download and print for students.
Outstanding Tracker
See all pending dues at a glance. Export outstanding list batch-wise or course-wise.
Collection Reports
Daily, monthly fee collection reports. Course-wise revenue analysis and financial insights.
Supported Payment Methods
WhatsApp · SMS · Email
Keep parents and students informed in real-time. Send fee reminders, attendance updates, test results, and important announcements on the channels they actually use.
Connect via Meta WhatsApp Business API. Send rich text messages to parents and students directly from the system.
- ✓ Fee due reminders
- ✓ Attendance alerts
- ✓ Test result notifications
- ✓ Holiday announcements
- ✓ Scheduled delivery
SMS
Send SMS to any mobile number via your preferred SMS gateway. Reach parents even without smartphones.
- ✓ SMS gateway integration
- ✓ Batch-wise bulk SMS
- ✓ Course-wise bulk SMS
- ✓ Individual SMS
- ✓ Message queue & history
Send emails via SMTP for formal communication, receipts, notices, and newsletters to students and parents.
- ✓ SMTP configuration
- ✓ HTML email templates
- ✓ Bulk email sending
- ✓ Delivery queue management
- ✓ Template management
Built-in Message Templates
Never Miss a Class or an Absent Student
🗓️ Timetable
✅ Attendance
7+ Powerful Reports
Make data-driven decisions with comprehensive reports on every aspect of your coaching institute.
Fee Collection Report
Daily and monthly fee collections. Filter by branch, date range, and payment method.
Outstanding Report
All pending dues with student-wise and batch-wise breakdown. Export to follow up.
Attendance Report
Batch-wise and student-wise attendance with % calculation. Monthly summaries.
Batch Report
Active students per batch, enrollment status, batch capacity utilization.
Course Revenue
Revenue earned per course. Compare courses on profitability.
Student Analysis
Individual student performance: test scores, attendance %, fee status all in one view.
Dashboard KPIs
Real-time stats: total students, active batches, today's collection, outstanding dues.
Excel Export
Every report can be exported to Excel for offline analysis or sharing.
Manage All Branches From One Login
Whether you have 2 branches or 20, Academy of Achievers gives every branch its own isolated data while giving the head office complete oversight.
Super Admin View
Switch between branches with one click. See consolidated reports across all branches. Manage branch settings centrally.
Data Isolation
Each branch has completely separate students, batches, fees, staff, and settings. No cross-branch data leakage.
Branch-Level Admin
Each branch can have its own admin who manages only their branch. Role-based access ensures proper boundaries.
Built on Reliable Technology
Backend
- PHP 8+
- MySQL 8.0
- RESTful API
- Cron jobs for automation
Payment Gateways
- Razorpay (UPI/Cards/NetBanking)
- Paytm Gateway
- Secure webhooks
- Auto payment reconciliation
Communication
- Meta WhatsApp Business API
- SMS Gateway (any provider)
- SMTP Email (Gmail/custom)
- Message queue system
Deployment
- Shared / VPS hosting
- cPanel compatible
- Docker support
- Your own domain
Coaching Institute Software for Every City
From Kota's world-famous IIT coaching institutes to local tuition centers in every city — Academy of Achievers serves coaching businesses of all sizes across India.
IIT-JEE / NEET Coaching
Manage large student batches, multiple subjects and complex fee structures for competitive exam institutes.
Music & Arts Academies
Simple batch management, individual fee plans and attendance for music, dance, and arts classes.
School Tuition Centers
Subject-wise batches, parent communication and simple fee reminders for tuition classes.
Sports Academies
Manage cricket, football, swimming, and other sports academies with batch and attendance tracking.
Affordable Plans for Every Institute
No per-student fees. No hidden charges. Pay once or subscribe — your choice.
Starter
Single branch · Small institute
- 1 Branch
- Up to 500 Students
- All 12 Modules
- WhatsApp / SMS / Email
- Fee Invoicing (GST)
- 2 Admin Users
- 1 Year Updates
- Email Support
Professional
Multi-branch · Growing institute
- Up to 3 Branches
- Unlimited Students
- All 12 Modules
- Razorpay + Paytm
- WhatsApp API Integration
- Unlimited Users
- Custom Domain Setup
- Priority Support
Enterprise / White-Label
Unlimited branches · Your brand
- Unlimited Branches
- Unlimited Students
- Full Source Code
- Your Own Branding
- Custom Feature Development
- Dedicated Server Setup
- Staff Training
- Lifetime Support
🎁 Free Demo Available — See the software live before you buy. No credit card needed.
Academy of Achievers FAQs
Frequently Asked Questions
Ready to Transform Your Coaching Institute?
Join coaching institutes across India using Academy of Achievers ERP to automate operations, collect fees faster, and delight parents.
Call us: +91 9675 012345
Book a Free Demo
Fill out the form and our team will schedule a live demo of Academy of Achievers for your institute within 24 hours.
Request a Free Consultation
Let us help transform your business with cutting-edge technology